Even with digitization, businesses and organizations store many physical documents that contain critical information. Filing remains important to ensure your documents are safe, secure, and orderly for easy retrieval. A two-drawer file cabinet is the perfect solution for your documentation needs. However, there are a few important factors you need to know.
They Come in Different Sizes
A two-drawer file cabinet comes in different sizes. Therefore, you need the dimensions of the space where you want to put it so it fits comfortably. Measure the height and width if you have limited floor space, e.g., a corner, or low ceilings.
The right cabinet should also match your storage needs. How many files do you need to store, and are you anticipating storing more in the future? A two-drawer file cabinet may be great for now, but will it meet your needs in the long run?
The Size of Documents Matter
Although most cabinets are designed to accommodate different document sizes, it is important to counter-check with the seller. Some are best for letter-size documents—8.5” x 11”—while some are best for legal-size documents—8.5” x 14”.
Factors to Consider Before Buying a 2-drawer File Cabinet
Whether you intend to set up a brand-new office or add to existing office space, a 2-drawer
cabinet is among the best options. However, you must consider a few important factors when
choosing a drawer file cabinet for your space.
1. Cost Vs. Value
A two-drawer file is an investment; like any other, it is important to consider the cost. Depending on the capacity, material, and size, a file cabinet costs between $100 and $1000 for high-end cabinets. It is important to consider your budget in advance to ensure that your choice of filing cabinet meets your specific needs.
Price often determines quality. High-quality cabinets equal higher cost. Considering the combination of value for money is imperative before settling for a specific cabinet option. The good thing about high-quality cabinets is that they can save you money in the long term. As such, it is vital to consider the cost of the 2-drawer cabinet before settling for one.
2. Security and Fireproof Features
You need to settle for a cabinet that will guarantee the safety and security of your documents. Choose a cabinet with better security features beyond lock and key to keep your documents safe. Often, these additional security features come at a higher cost.
In terms of security, the extent of protection the cabinet offers against fire also matters. While insurance can help you recover some items and help return them to your initial financial situation, information, when lost, is impossible to recover. As such, it is critical to consider a fire-proof two-drawer file cabinet. This will ensure that your documents are safe against any damages caused by sudden fire.
3. Aesthetics
Functionality and pricing are a top concern when settling for a two-drawer file cabinet. However, aesthetics should also matter when deciding on the type and design of the file cabinet. This is more so if the cabinet is visible to the customers or clients who frequent your office or space. Metal cabinets are more common, but there are also wood cabinets, which give a more traditional aesthetic.
The good news is that there are modern, unique, and stylish two-drawer cabinets that you can consider. The additional aesthetics come at an additional cost but are worth it if you want to create a unique storage solution.
4. Functionality
Go for drawers whose cabinets are smooth, gliding on ball-bearing slides. It will make the drawers easy to open and close for better functionality. Additionally, consider the suspension system. Most filing cabinets have hanging rails for hanging file folders. Decide if this will meet your needs or if a shelf system would be better for you.
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A Traditional Solution for Your Modern Needs
A two-drawer file cabinet combines space, security, and aesthetics. If you want a solution for your documentation that fulfills these needs, visit Safes Australia. We have a wide range of file cabinets that meet all your structural, functional, and safety needs. Try us today
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