A hybrid workplace cannot function without a tool like the hybrid workplace system. It automates the scheduling and space allocation process and provides occupancy insights in real time to help you manage your office smoothly. However, a hybrid workplace system is incomplete without wayfinding.
In a hybrid workplace, the absence of fixed schedules means employees may have to work from a new workspace every time they work from the office. In such a scenario, they are forced to hunt for desks and rooms and, sometimes, ask for directions as well. All this affects their productivity. However, a hybrid workplace system with built-in wayfinding helps employees easily navigate to the spaces they have booked.
Let us look at five major reasons why your system must have wayfinding.
- Make Your Workplace Easier to Navigate
Even though a hybrid workplace system makes space allocation easier with intuitive booking tools, frequent schedule changes and a first-come-first-serve hot-desking setup may force employees to book and work in unfamiliar spaces.
However, if your hybrid workplace system has inbuilt wayfinding, employees do not need to worry about such hassles. They simply have to use the app to book a space, and the app will show them the route to their destination.
Since wayfinding is part of a hybrid workplace system, it is available for all the tools that come with it. So, whether employees book parking slots, desks, or rooms, they can navigate to those spaces with ease using one application.
- Make Your Workplace More Productive
In offices with flexible setups, an average employee spends around 60 minutes every week looking for a place to work. A hybrid workplace system tackles such issues to some extent by automating space booking. However, lack of wayfinding results means employees need instructions and directions to navigate these spaces, costing organizations their valuable time.
A hybrid workplace system with digital wayfinding not only automates the booking process but workplace navigation as well. So, employees do not need additional support to reach their desks or meeting rooms. They simply have to book a space, and the software will show them the quickest route to their destinations.
A hybrid workplace system with digital wayfinding saves employees valuable time by helping them navigate their surroundings. At the same time, it frees managers from guiding each individual to the different parts of the facility, creating an agile and productive work environment.
- Improve Space Utilization
Even if you implement automated desk and meeting room booking, chances are employees may grow used to certain spaces of your office. As a result, they might avoid booking desks and rooms they are unfamiliar with. Such biases can lead to over-utilization in some spaces while others may suffer lower employee footfall.
A hybrid workplace system with inbuilt wayfinding makes various spaces within your facility more accessible than ever. Consider the following example.
As you know, using your hybrid workplace app’s desk booking feature, workers can filter desks based on their preferences. But combine that with wayfinding, and they can quickly navigate to those places. As a result, employees do not hesitate to try different spaces. They book spaces based on their needs, not experiences, improving overall space utilization at your workplace.
- Manage the Movement of People within Your Office
A hybrid workplace system allows you to control what spaces your workers use and when and how they use them. But there is no control over how they move within the office and navigate from one place to another.
On the other hand, a hybrid workplace system with wayfinding allows you to manage the movement of people at your workplace. You can use custom maps and floor plans representing your workplace and create navigation routes that you see fit.
With wayfinding, your hybrid workplace system also provides managers with mobility insights in addition to occupancy and utilization data. So it is important to understand how workers move to different spaces and use them.
- Better Visitor Management with Self-Service Workplace Navigation
If you have frequent visitors at your office, it can be difficult for the receptionist to attend to each guest, maintain a visitor log, and escort them to their meeting destination. However, if you have a hybrid workplace system with wayfinding, you can manage your visitors without any hassle.
With the system with built-in wayfinding, you can implement self-service workplace navigation using devices called wayfinding kiosks. These kiosks are touchscreen displays allowing users to access rooms by scanning QR codes. The software maintains a record of each visitor along with their check-in and -out.
At the same time, these devices show maps and floor plans along with routes to elevators, floors, and rooms. So, your visitors do not have to ask for directions or wait for the receptionist to escort them, improving the overall visitor experience.
To Conclude
Wayfinding makes your workspace easier to navigate. With detailed floor plans and maps, wayfinding makes employees’ desks, rooms, and other spaces more accessible. As for visitors, it provides an intuitive self-service system for navigating your facility. All these reasons are why your hybrid workplace system must have wayfinding.
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If you believe that your office needs wayfinding, check out WorkInSync, an award-winning hybrid workplace system. It comes with all the scheduling and booking tools you will ever need. And it also comes with wayfinding. Book a demo today.
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